Speak Up
Send a message directly to the Board or a committee.
Good day, Resident
Here's what's happening at Bay Hill Estates.
Lot Number
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Member Since
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Account Status
Active
Documents
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Available for download
Community Announcements
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Upcoming Events
Recent Classifieds
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Tip of the Day
Did you know?
Next Directors Meeting
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Important Dates
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Quick Actions
Amenity Hours
Golf Course
Dawn to Dusk · Members only
Tennis Courts
6 AM – 10 PM · Reserve at office
Events & Important Dates
Community events, deadlines, and scheduled activities for 2026.
Key Dates & Deadlines
Important HOA deadlines, closures, and community milestones.
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Community Documents
Download POA documents, meeting minutes, newsletters, forms, and more.
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Board of Directors
Meet the elected resident volunteers who govern Bay Hill Estates POA.
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Community Committees
Join a committee to get involved and help shape your community.
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Classifieds
Browse and post listings for Bay Hill Estates residents.
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My Listings
Listings expire after 30 days and can be renewed.
Contact
Post a Listing
Resident Directory
Bay Hill Estates neighbors who have opted in to the community directory.
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Bay Hill Estates POA
Architectural Review Committee
All exterior modifications — paint, fencing, landscaping, driveways, enclosures, solar panels, and more — require written ARC approval before work begins. Applications are typically reviewed within 30 days.
1 Submit Form 2 ARC Review 3 Written Decision 4 Begin Work
ARC Applications
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My Violations
View violation notices issued to your property and respond to the board.
Violation Notices
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My Compliance Notices
View compliance notices issued to your property and communicate with the compliance team.
Compliance Notices
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My Dues
View your assessments, dues balance, and payment history.
Coming Soon
Online dues tracking and payment history are not yet available. Please contact the POA office for balance inquiries.
My Assessments
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RFID Vehicle Tag
Request a new RFID sticker for gate access at Bay Hill Estates.
Temporary Update: RFID Tag Purchases
As part of an internal update, we are currently in the process of transitioning the POA’s operational bank account. During this transition, online purchasing of RFID vehicle tags has been temporarily disabled.
We understand this may cause some inconvenience and appreciate your patience as we work to improve and streamline our financial systems. Electronic purchases will be restored as soon as the transition is complete.
How to Obtain a New RFID Tag
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Visit the Guardhouse
Stop by the community guardhouse to pick up the RFID tag application form.
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Submit Your Application
Complete the form and return it to the guardhouse along with payment by check. At this time, we are unable to accept credit card or electronic payments.
ISN Resident / Gate Access
Manage your gate access credentials, guests, and visitor logs through the ISN security portal.
General Instructions
To begin, homeowners or lessees need to obtain login credentials for the ISN application.
Contact Bay Hill Estates Security at security@bhepoa.org to request your login information. Once received, return to this page.
For optimal performance, use the latest versions of Chrome, Firefox, Edge, or Safari.
Once You Have Your Login Credentials
Navigate to the login page and enter your credentials.
Upon successful login you will be directed to the HOME screen.
It is advisable to change your password initially.
Navigate to the MY PROFILE tab → Credentials section → enter and confirm your new password. Optionally set a recovery question and telephone PIN. Save your changes.
Proceed to the Personal Info tab to review and update your details.
Website Features
Easy-to-use interface that saves time and frees up office staff
Review and edit your resident information
Add and delete permanent and temporary guests
View and sort visitor logs by gate, door, and time
Send invitations with directions and a barcode for fast gate processing (intelli-pass)
Send invites by email or text with embedded QR codes
Mobile App Features
Review and update your personal information and guest list
Review recent gate activity
Set notifications to receive a text or email when your visitor is logged at the gate or kiosk
Send guests or vendors an invitation for the gate or kiosks
Text-a-Guest — quickly add a guest to the list until midnight
Contact & Community Info
Report a concern or reach the POA office and community contacts.
Submit a concern or compliment to the Board or a committee and track the response.
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My Profile
Update your contact information and address on file with the POA.
Profile Photo
JPG, PNG or WebP · Max 5 MB
Contact Information
Security
Manage your password and account access.
Change Password
Sign Out
Sign out of your resident account on this device.
Notifications
Your activity feed and email preferences.
Activity Feed
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Email Preferences
Account security emails (password resets, registration confirmations) are always sent and cannot be disabled.
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Preferences saved.
Admin Panel
Manage members, events, documents, announcements, and community content.
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Active Members
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Pending Approval
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Documents
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Upcoming Events
Pending Registrations
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Quick Admin Actions
| Name | Lot | Status | Role | Groups | Joined | Actions | |
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Manage the community event schedule. Changes save automatically to the database.
Manage HOA deadlines, closures, and community milestones. Changes save automatically.
Add Tip
Add Key Date
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New Event
Fill in the details below
Select text, then click a button to wrap it — or use the Link button to insert a hyperlink.
Upload New Document
Drag & drop a file here, or browse
PDF, Word, Excel, PowerPoint, Images · Max 50 MB
Document Categories
All Documents
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Edit the announcements shown on every resident's dashboard. Changes appear immediately.
Review submitted ARC applications, update status, and message applicants.
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Issue and track CC&R violation notices. Create notices and communicate with residents.
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Track and manage community compliance issues. Issue fines, link residents, and communicate through the portal.
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Open
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In Review
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Outstanding Fines
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Resolved (30d)
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Total Charged
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Total Collected
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Balance Due
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Unpaid Records
Create assessments, record payments, and track member dues balances.
| Member | Lot | Label | Amount | Paid | Balance | Due Date | Status |
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Manage the Board of Directors listing shown on the public Board page.
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Organise members into groups. Groups can be used to control access or tag members for filtering.
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Create Group
Manage the Tip of the Day rotation. Tips rotate daily by day-of-year order.
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Send In-App Alert
Compose a custom notification delivered instantly to residents' in-app notification feeds.
Dashboard Popup Alert
Create a popup message that automatically appears when residents open their portal dashboard. Shown once per day for the duration you set.
Manage all community classified listings. Feature, remove, or review any post.
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Manage community committees, leaders, and membership.
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Concern
Message
History
Update Status
Edit Member
Manage Groups
Groups — click to toggle membership
Login Logs
Member login activity — most recent first.
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ARC Application Review
Review and manage all submitted Architectural Review Committee applications.
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Compliance Tracker
Submit, track, and manage compliance issues across the community.
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Open
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In Review
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Outstanding Fines
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Resolved (30d)
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Content Manager
Manage community events, important dates, and announcements.
Manage the community event schedule. Changes save automatically to the database.
Manage HOA deadlines, closures, and community milestones. Changes save automatically.
Edit the announcements shown on every resident's dashboard. Changes appear immediately.
Community Financials
Monthly financial summary from Reef Property Services.
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